Belgium to Digitize Work Permit Applications by 2026

Belgium is set to fully digitize its short-term work permit application process, with the new system launching on May 1, 2026. This major administrative overhaul aims to modernize the handling of foreign worker documents, as outlined in a joint official communiqué released on April 17, 2026.

The Belgium Federal Immigration Office announced that the new system will require employers to submit applications exclusively through the country's official online portal, replacing the longstanding email-based submission process. This change is expected to affect short-term work permits typically issued to non-EU professionals for assignments lasting up to 90 days.

The shift is designed to improve efficiency, reduce administrative errors, and eliminate delays caused by incomplete or misplaced email submissions. Employers will need to register on the government’s online portal and obtain valid digital credentials to submit applications.

A temporary transition arrangement will allow email submissions in the Wallonia region until August 31, 2026, but no similar grace period is confirmed for Flanders and Brussels. This reform is part of Belgium's broader initiative to modernize its immigration labor administration system.